STXBI Turnaround & Operational Command Center

Financial Trajectory & Profitability Radar

Goal Tracker

Real-time visual benchmarks comparing where STXBI sits today vs. breakeven and week-over-week profit targets.

🟡 STATUS: CLOSE TO BREAKEVEN (Need +$2,200/wk cash to cover debt & payroll)

Monthly Cash In vs. Milestones

Survival to Profit Meter

42% of Goal

Bank Cash: $15,000 Target (18-Mo Payoff): $47,949 / mo

$15.0k

$0 Rent: $4.4k Run-Rate: $41.1k Debt-Free: $47.9k

1. Monthly Run-Rate ($41,098/mo): Needs $9,484/wk Cash

2. 18-Mo Debt Paydown ($47,949/mo): Needs $11,065/wk (161.5 hrs)

3. Full 12-Mo Debt Payoff ($51,375/mo): Needs $11,856/wk (173.1 hrs)

Week-over-Week Trapped Cash

Billed Claims vs. Actual Bank Deposits

Cash Gap: -$5.8k/wk

Week 1 (Oct 10): Billed $9,120 vs. Cash $3,800

Week 2 (Oct 17): Billed $9,357 vs. Cash $3,500

Week 3 Target (Plan 1): Target Billed $9,480 vs. Cash $7,200

Week 4 Goal (Plan 2): Target Billed $10,480 vs. Cash $9,500

Bank Cash Trapped in AR Goal: > $8,300/wk

Team Production Engine

Weekly Billable Hours vs. Target

84% of Auths

Delivered: 127.0 hrs/wk Target: 175.0 hrs/wk

127h Rendered

24h Gap

+24h Goal

Current: 127h ($9.3k) Auths: 151h ($10.6k) Full 5 RBTs: 175h ($12.3k)

• Authorized 1:1 Available: 151.0 hrs/wk

• School Daytime Gap (GiSu, etc.): -24.0 hrs/wk (-$1,695/wk)

• Full 7+1 RBT Target (5 RBTs × 35h): 175.0 hrs/wk (+48h Growth)

Automated Fluid Schedule Optimizer & Compliance Guard

Tailored for family schedules & fluid availability (No rigid block scheduling). Dynamically stacks modular sessions (2h, 2.5h, 3h, 4h) while strictly enforcing Medicaid & TRICARE daily caps.

Hard Payer Regulatory Rules (Enforced by Engine) Automated Guardrails Active

1. Texas Medicaid (Community First):

Max 8 hours (32 units) of any specific CPT code per treatment day. System locks daily cap at 8h.

2. TRICARE West (TriWest ACD):

Allows 97153 + 97155 overlap, but CANNOT exceed 8 hours (32 units) of 97153 per client per day.

3. Zero Prior-Week Borrowing:

TRICARE strictly prohibits borrowing unrendered hours from prior weeks. Weekly limits reset every Sunday at midnight.

Select an Optimized Schedule Alternative:

Click any card or button to instantly apply its full master schedule to the floor grid below.

Active: Plan 1 (Fluid Staggered Baseline)

Plan 1: Fluid Staggered Stacking ✔ Active Plan

Stacks modular sessions (2h, 2.5h, 3h) around family arrival windows without rigid blocks.

• Weekly Direct Hours: 140.0 hrs (5 RBTs averaging 28-35h)

• Weekly Billed Revenue: $9,480 / wk ($41,080/mo)

• Compliance: ✔ 100% (All ≤ 8h/day, 0 rollover)

• Shift Structure: 7h Direct + 1h Admin (Flexible splits)

Plan 2: Staggered TriWest Overlap High Margin

Staggers BCBA supervision (97155 @ $125/hr) across military clients' custom afternoon windows.

• Weekly Direct Hours: 148.5 hrs (Includes 15h BCBA overlap)

• Weekly Billed Revenue: $10,480 / wk ($45,413/mo)

• Compliance: ✔ 100% (Overlap strictly ≤ 8h/32u cap)

• Margin Boost: +$1,000 / week extra net cash!

Plan 3: Morning Toddler Ramp Growth Mode

Fills open morning family windows (8:45-11:45 & 11:30-2:30) with 2 early intervention intakes.

• Weekly Direct Hours: 168.0 hrs (Eliminates the 24h daytime gap)

• Weekly Billed Revenue: $12,250 / wk ($53,083/mo)

• Compliance: ✔ 100% (Strict auth caps respected)

• Debt Snowball: Wipes out $48k AR debt in 10 months!

Optimized Master Client Schedule (Monday – Friday)

Every daily schedule is automatically checked against the 8-hour / 32-unit daily ceiling.

✓ All 9 Clients ≤ 32 Units / Day

Client	Payor	Mon (h/u)	Tue (h/u)	Wed (h/u)	Thu (h/u)	Fri (h/u)	Total Week	Daily Cap Check	Assigned RBT / Shift

Full-Time Employee, Hours & Debt Payoff Target Engine

Verified Financial Model

Calculated specifically from STXBI's verified financial obligations: $41,098/month hard commitments + $123,318 accumulated debt backlog.

Debt Backlog: $123,318

Monthly Hard Run-Rate

$41,098 / mo

$9,484.15 / wk needed just to breakeven (payroll, rent, loans, software).

Total Debt Owed

$123,318

$78.5k Back Payroll + $36k QB Loans + $8.9k Rent.

18-Mo Target Revenue

$11,065 / wk

$47,949 / mo needed to cover run-rate + pay off $123k debt in 18 mo.

Full-Time Staff Goal

5.0 FTE RBTs

Delivering 161.5 – 175.0 direct hrs/wk under the 7+1 shift model.

Interactive Debt Horizon & Capacity Modeler

Adjust your target payoff horizon and billing assumptions to see the exact hours, staff, and revenue needed.

Dynamic Calculator

Debt Payoff Timeline: Total debt to retire: $123,318

Blended Billing Rate ($/hr): Weighted avg across TriWest & Medicaid

Full-Time RBT Weekly Direct Goal: 7 Direct + 1 Admin/day (40h paid)

Current Delivering Direct Hours: Current clinic rendered weekly baseline

1. Full-Time Employees Goal

4.6 FTEs

Target: 5 Dedicated Full-Time RBTs working 35h direct / 40h paid.

2. Overall Weekly Hours Goal

161.5 hrs/wk

Clinic Daily Target: 32.3 hrs / day across team.

3. Weekly Revenue Needed

$11,065 / wk

Monthly Target: $47,949 / mo.

4. Delta to Overcome

+34.5 hrs/wk

Revenue Delta: +$1,708 / week above current.

The STXBI 4-Stage Turnaround Roadmap

Clear benchmarks showing the milestones from operational breakeven to full debt elimination and expansion.

Execution Milestones

Stage 1: Breakeven Survival Baseline

Covers all $41,098 monthly obligations. Zero personal cash injections.

Monthly Revenue:$41,098 / mo

Weekly Revenue:$9,484 / wk

Weekly Direct Hours:138.5 hrs/wk

Full-Time Staff:4.0 FTEs

Covers $28k payroll, $4.4k rent, $6k QB loan, IRS & software.

Stage 2: 18-Mo Debt Snowball Recommended

Pays off the entire $123,318 backlog in 18 months ($6,851/mo debt paydown).

Monthly Revenue:$47,949 / mo

Weekly Revenue:$11,065 / wk

Weekly Direct Hours:161.5 hrs/wk

Full-Time Staff:4.6 FTEs (~5 Staff)

Clears rent in Mo 1-2, payroll in Mo 3-12, QB loans in Mo 13-18.

Stage 3: 12-Mo Fast Track Aggressive

Aggressive 1-year payoff ($10,277/mo debt paydown). Complete debt freedom in 12 mo.

Monthly Revenue:$51,375 / mo

Weekly Revenue:$11,856 / wk

Weekly Direct Hours:173.1 hrs/wk

Full-Time Staff:5.0 FTEs

5 full-time RBTs operating at 35h direct achieves 100% debt freedom in 1 year!

Stage 4: Thriving & Expansion Growth

All debt retired. Building +$10k/mo retained cash reserves and owner distributions.

Monthly Revenue:$55,000+ / mo

Weekly Revenue:$12,700+ / wk

Weekly Direct Hours:185.0+ hrs/wk

Full-Time Staff:5.5 - 6.0 FTEs

Generates +$120,000/yr in pure owner profit and clinic cash buffer.

How 5 Full-Time Employees Generate the Goal (The 7+1 Shift Blueprint)

Proof of labor economics: 5 full-time RBTs + BCBA supervision comfortably delivers 190 billable hours ($13,960/wk).

Capacity: 190.0 hrs/wk

Team Position	Caseload Focus & Windows	Direct Billable	Paid Admin	Total Paid	Weekly Gross Billing	Weekly Labor Cost	Net Profit Contribution
RBT 1 (Full-Time)	AdPe (Pre-K Morning 8:45-11:45 & Midday 12:15-3:15)	35.0 hrs	5.0 hrs	40.0 hrs	$2,472.40	-$1,012.00	+$1,460.40/wk
RBT 2 (Full-Time)	AbPe (Pre-K Morning 8:45-11:45 & Midday 12:15-3:15)	35.0 hrs	5.0 hrs	40.0 hrs	$2,472.40	-$1,012.00	+$1,460.40/wk
RBT 3 (Full-Time)	OrOr (Midday 1:00-4:00) + AnTr (After-School 4:15-6:45)	35.0 hrs	5.0 hrs	40.0 hrs	$2,472.40	-$1,012.00	+$1,460.40/wk
RBT 4 (Full-Time)	TrAy (Midday 11:30-2:30) + AlLl / JeRu (Afternoon 3:45-5:45)	35.0 hrs	5.0 hrs	40.0 hrs	$2,472.40	-$1,012.00	+$1,460.40/wk
RBT 5 (Full-Time)	NEW Morning Toddler Intake (8:45-12:00) + GiSu (4:00-6:30)	35.0 hrs	5.0 hrs	40.0 hrs	$2,472.40	-$1,012.00	+$1,460.40/wk
BCBA Clinical Lead	97155 Supervision Overlaps (10h) + VaAy Direct 1:1 (5h)	15.0 hrs	-	15.0 hrs	$1,600.00	[Salaried in $28k]	+$1,600.00/wk
FULL CLINIC TARGET CAPACITY		190.0 hrs	25.0 hrs	215.0 hrs	$13,962.00/wk	-$5,060.00/wk	+$8,902.00/wk

The $123,318 Debt Backlog Breakdown

Total: $123,318

1. Outstanding Payroll:

Back wages owed to clinical team. High priority to retain staff.

$78,450 (63.6%)

2. Quickbooks Commercial Loans:

High-interest loans eating bank cash flow ($5,980/mo payment).

$36,000 (29.2%)

3. Outstanding Facility Rent:

Back rent for 7400 Blanco Road clinic. Lease protection.

$8,868 (7.2%)

Verified $41,098 Monthly Commitments

Run-Rate: $9,484/wk

• Monthly Staff Payroll: $28,000.00 (68.1%)

• Quickbooks Loan Monthly Payment: $5,980.00 (14.6%)

• Facility Lease / Rent: $4,434.00 (10.8%)

• CentralReach Billing & Clinical Software: $1,104.00 (2.7%)

• SSFCU Loan Payment: $980.00 (2.4%)

• IRS Payment Plan: $600.00 (1.5%)

Total Monthly Cash Needed: $41,098.00 / month

7 Hours Direct Therapy + 1 Hour Admin: Fluid Modular Stacking

Designed specifically for fluid family schedules (No rigid block scheduling). RBTs accumulate 7 direct hours across customizable session lengths (2h, 2.5h, 3h, 4h) with flexible admin placement.

35h Direct / 5h Admin / 40h Paid

How 7.0 Direct Hours Are Built Without Blocks

Sessions adjust to family drop-offs and school dismissals by stacking flexible session modules:

Stack A (3 Clients): 2.5h + 2.5h + 2.0h = 7.0h Direct

Stack B (Intensive + Flex): 4.0h + 3.0h = 7.0h Direct

Stack C (Staggered Rotation): 3.0h + 2.0h + 2.0h = 7.0h Direct

Flexible 1.0 Paid Admin Hour Deployment

Admin time (session notes, stimulus prep, timesheet locking) does not need to be an isolated block:

Option 1: Two 30-Min Buffers

30 mins at midday shift transition + 30 mins at end of day to lock SOAP notes in CentralReach.

Option 2: 15-Min Session Wrap-ups

15-20 mins immediately after each client handoff for fresh parent debriefs and data locking.

Weekly 40-Hour Pay & Revenue Engine

Direct Billable Target:35.0 hrs/wk

Paid Admin Hours:5.0 hrs/wk

Gross Billing (TriWest @ $70.64):$2,472.40/wk

Employee Wage ($23/h + 10% tax):-$1,012.00/wk

Net Profit per RBT: +$1,460.40/wk

Generates +$6,328/month profit per RBT while giving families the scheduling flexibility they need!

Interactive Fluid Shift Calculator (Test Any Custom Family Combo)

Enter custom session lengths to see if an RBT reaches their 7.0 direct hours and 8.0 paid hours.

Live Hour Accumulator

Session 1 (Family Drop-off): e.g. 9:00 AM - 11:30 AM (2.5h)

Session 2 (Midday / Flex): e.g. 12:30 PM - 3:00 PM (2.5h)

Session 3 (After-School / Flex): e.g. 3:45 PM - 5:45 PM (2.0h)

Paid Admin Time (Notes/Prep): e.g. Split or end-of-day

Direct Billable Accumulator: 7.0 / 7.0 hrs

✔ Target Met (7.0h Direct)

Total Daily Paid: 8.0 Hours

Weekly Gross (TriWest): $2,472.40

Weekly Net Profit: +$1,460.40

Current Clinic Fluid Roster: Custom Family Windows Stacking

Demonstrates how each RBT's 7.0 direct hours are satisfied using family arrival constraints rather than rigid blocks.

No Rigid Blocks

RBT Staff Member	Session 1 (Family Window)	Session 2 (Family Window)	Session 3 / Intake Float	Daily Direct	Admin Split	Weekly Billable	Family Accommodation & Float Strategy
RBT 1 (AdPe Lead)	AdPe: 8:45 AM - 11:45 AM (3.0h)	AdPe: 12:15 PM - 3:15 PM (3.0h)	AdPe Ext or Wrap: (1.0h)	7.0h	30m + 30m	35.0h	Intensive Medicaid client (28.5h rendered). Follows family preschool pickup at 3:15 PM.
RBT 2 (AbPe Lead)	AbPe: 8:45 AM - 11:45 AM (3.0h)	AbPe: 12:15 PM - 3:15 PM (3.0h)	AbPe Ext or Wrap: (1.0h)	7.0h	30m + 30m	35.0h	Intensive Medicaid client (28.5h rendered). Matches twin sibling schedule for family ease.
RBT 3 (OrOr & AnTr)	Float / Morning Toddler Intake (1.5h)	OrOr: 1:00 PM - 4:00 PM (3.0h)	AnTr: 4:15 PM - 6:45 PM (2.5h)	7.0h	15m buffers	35.0h	OrOr drops off after lunch; AnTr arrives immediately after school bus drop-off at 4:10 PM.
RBT 4 (TrAy & AlLl/JeRu)	Morning Toddler Intake Slot (2.0h)	TrAy: 11:30 AM - 2:30 PM (3.0h)	AlLl or JeRu: 3:45 PM - 5:45 PM (2.0h)	7.0h	20m buffers	35.0h	Accommodates TrAy midday nap window and late afternoon school pickups for AlLl / JeRu.
RBT 5 (GiSu Float / Intake)	Intake Slot 1: 9:00-11:30 AM (2.5h)	Intake Slot 2: 12:00-2:00 PM (2.0h)	GiSu: 4:00 PM - 6:30 PM (2.5h)	7.0h	30m + 30m	35.0h	GiSu cannot attend during school hours (8-3:30). Adding 2 daytime toddlers fulfills this RBT!

STXBI Command Center Access

South Texas Behavioral Institute

Tab 2: Capacity, Hours & Debt Target ($123,318 Payoff Plan)

Financial Trajectory & Profitability Radar

Survival to Profit Meter

Billed Claims vs. Actual Bank Deposits

Weekly Billable Hours vs. Target

Automated Fluid Schedule Optimizer & Compliance Guard

Select an Optimized Schedule Alternative:

Optimized Master Client Schedule (Monday – Friday)

Full-Time Employee, Hours & Debt Payoff Target Engine

Interactive Debt Horizon & Capacity Modeler

The STXBI 4-Stage Turnaround Roadmap

How 5 Full-Time Employees Generate the Goal (The 7+1 Shift Blueprint)

The $123,318 Debt Backlog Breakdown

Verified $41,098 Monthly Commitments

7 Hours Direct Therapy + 1 Hour Admin: Fluid Modular Stacking

Interactive Fluid Shift Calculator (Test Any Custom Family Combo)

Current Clinic Fluid Roster: Custom Family Windows Stacking

School-Age vs. Early Intervention Capacity & Dayparting Modeler

EOB Denial & CARC Decoder

Bank Deposit (EFT) vs. Insurance Portal Remittances

Manual Deposit / Remittance Entry

Week-by-Week Operational & Cash Entry Log

Add Weekly Performance Log

CentralReach Developer API Gateway

Current Client Caseload, Rates & Schedule Adjuster

Add / Edit Client Record

Daily Operating SOP

$48k AR Aging Breakdown

Hiring & Capacity Unit Economics (7 Direct / 1 Admin Shift Standard)

San Antonio Referral Pipeline

Operating Overhead & Commercial Debt